SAS - Providing Equal Access to All

 

 

 
Student Accessibility Services
Kent State University, Student Accessibility Services, Ground Floor DeWeese Center, Kent, Ohio 44242-0001
Phone: V/TDD: (330) 672-3391 | Email: sas@kent.edu Text Size: Change to Small Text Change to Medium Text Change to Large Text
Home > Faculty/Staff Information > Test Proctoring Policies

Test Proctoring Policies

TEST PROCTORING POLICIES

Student Accessibility Services (SAS) coordinates the provision of appropriate academic accommodations to students with disabilities. Alternative test administration allows the faculty member or course instructor to evaluate the student with a disability on the same basis as the non-disabled student. The purpose is to allow the student to demonstrate her/his knowledge and serves to de-emphasize the limitations of her/his disability. If the student only needs extra time or limited assistance (e.g. completing a machine-scored answer form), the academic department is encouraged to provide this assistance. Because of the complexity of some academic subjects such as foreign languages, advanced mathematics, accounting and computer science, the department may be expected to provide a proctor. A Graduate Assistant familiar with the subject being tested would be an appropriate proctor in these situations.

GUIDELINES FOR TEST PROCTORING SERVICE:

  1. The student with a disability should identify her/himself to their instructor during the first week of the semester.
  2. The student will hand-deliver a Recommended Accommodations Letter to their instructor during the first two weeks of the semester. This letter, prepared by an SAS staff member, will verify that the student is entitled to specific testing accommodations (e.g. extended test time.) Faculty members are urged to consult with the SAS office if they wish to verify the student's needs or to discuss the best accommodations.
  3. The student is responsible for contacting SAS at least three days in advance to schedule a test. At that time, the student is also responsible for reminding the faculty member that they will be taking the exam in the SAS office. Every effort will be made to arrange test proctoring on the same day and as close as possible to the time the rest of the class is scheduled to take the exam. However, the appointment times depend on the availability of proctors.
  4. All students utilizing the test proctoring service will be expected to take their tests at the same time as other class members. Students must schedule their exams during the hours the office is in operation (Monday, Thursday, Friday 8 a.m.- 7:00 p.m.; Tuesday and Wednesday 8 a.m. - 5 p.m during the academic year.) Any student who needs to take their test at a time/date other than when the class is must obtain permission from their instructor. New testing arrangements must then be communicated directly to the SAS office by the instructor. If the student fails to complete her/his exam at the scheduled time and/or provide permission from their instructor to take it at another time, the test will be returned to the instructor the day following the test date.
    5. NOTE: Due to the increased need for this service, the SAS staff may need to schedule a student's appointment at a different date/time than when the class is taking the exam. If this situation arises, the faculty member will be directly notified by the SAS office.
  5. The course instructor is responsible for delivering the exam to the SAS office prior to the scheduled test time. SAS assumes responsibility for the security of the exam once it is received. To ensure the security of the exam, the SAS office requests that the test NOT be sent via campus mail.
  6. The course instructor may arrange to pick up the completed exam, or the completed exam may be delivered by a SAS worker, usually within two working days. If delivered, a receipt must be signed by the instructor or another staff member in the department upon delivery.
  7. The instructor must provide written permission for the student to use notes, textbooks, calculators, or other materials during the test.
  8. It is always the faculty member's choice to provide the stated accommodations in their own classroom or building. We request that the student discuss the testing process in detail with the faculty member prior to the exam.
  9. American Sign Language may be the first language for some deaf or hearing-impaired students. Hence the grammatical subtleties of their "second language", English, may pose problems in addition to slowing their reading speed. If the test is in written form, the Student Accessibility Services Office can provide a sign language interpreter who reads and translates the questions to the student in sign language. If the method of evaluation is oral, the interpreter can reverse this translation process for the student. If the deaf or hearing-impaired student needs either of these alternative test administrations, please follow the general procedures for the SAS test proctoring service or contact the SAS Office for details.
  10. Any incidents of improper test-taking, as defined by the University's Policy on Student Cheating and Plagiarism will be handled as if they occurred in the classroom. If cheating is evident, the SAS proctor will stop the exam immediately, and the exam will be returned to the instructor with a written explanation of what occurred. It is expected that the faculty member will hold the student accountable for her/his inappropriate action.

TEST FAXING INSTRUCTIONS FAX NUMBER: (330) 672-3763

When faxing a test to our office, please include the following information: A. Name of both the instructor and the student. B. Whether you would like the test delivered back to you, or if you will pick it up at the SAS office. C. Location for delivery, if applicable. D. Any special instructions for the student (i.e., use of a calculator, open book/notes, etc.). E. The latest date/time the student is permitted to take the exam. This will assist us in making sure that the student schedules appropriately. If the student does not take the exam by the date/time specified, the exam will be returned to you. Thank you for all of your help and support with this process. Please do not hesitate to contact the SAS office with any questions/concerns.