DIPLOMA INFORMATION

Degrees are posted to students' permanent academic records approximately thirty days following the effective date of graduation. Diplomas for all degree recipients will be mailed to permanent addresses approximately four to six weeks after the commencement ceremony. Any questions regarding degree requirements are to be referred to your college office.

Please Note: The integrity of academic transcripts is fundamental to the validity of coursework and degrees certified by the University. Therefore, all student transcript entries (grades and other notations) are finalized when the pertinent degree is officially posted to the permanent academic record. Subsequent revision and alteration of any transcript entry, after the relevant degree is awarded, is permitted only for the correction of a proven error as certified by the appropriate academic dean and the registrar.

Replacement Diplomas

A replacement diploma may be ordered when the student's original diploma has been lost, or damaged.  Duplicate diplomas are not issued.

The request for a replacement diploma must be made in writing and should be mailed to: Office of the University Registrar-KSU, P.O. Box 5190 Kent, OH 44242-0001.

The letter should include the following:

• name at time of graduation

• social security number

• date of birth

• degree earned

• date of graduation

• reason the replacement diploma is needed

• address to where the replacement diploma should be sent

There is a $25.00 replacement fee.  Checks should be made payable to Kent State University.

PLEASE NOTE:

• Replacement diplomas are usually mailed out within two weeks of the request.

• The signatures of university officials are current officers and may not be the same as those on your original diploma.

• The diploma will be noted as a Replacement Diploma.

• Replacement Diplomas which are needed as a result of a name change will necessitate a permanent name change to the student's record.  These changes are typically made for professional certification requirements.

• If the replacement diploma involves a name change, the student will need to provide the following documentation, in addition to the information noted above:

  • A certified copy of the legal document by which the name has been changed (court order, marriage license, divorce decree)

  • Documentation submitted by mail must be notarized, with the following statement "This is a certified and true copy of the original document."

  • A statement indicating the need for the name change.

  • Once the name change has been processed, the replacement diploma will be issued.